The Conference for Students, Educators and Professionals in the Field of Gerontology

Technology Instructions

Technology Instructions PDF

Virtual Conference Instructions

General TEAMs announcements (to be shared at beginning and posted in general for help)  

  • If you are not an Ohio University TEAMS user, but use TEAMS at your current position, please log out of TEAMS entirely. When you log back in with your email address you used to register for the conference, you will see Ohio University Guest as a new TEAM on your homepage. Please enter your event through that TEAM.
  • A TEAM is the overall name of your event. Below the TEAM name on the left-hand side, you will see CHANNELS which serve as each session of your event. The channels are listed in chronological order, please navigate between the channels to find your next session.
  • Please stay muted at all times and use the chat or Q and A to ask any questions
  • If you are participating in a TEAMS meeting, we encourage you to use your video and interact with fellow participants
  • You will navigate between the sessions via the channels listed on the left-hand side of the screen. Simply, click the session you are interested in and then click join which will appear in the middle of the chat.
  • You can always go back to the GENERAL chat if you have any questions or are lost at any point during the conference
  • If you would like to have live captions during any session, click here for more information: https://support.microsoft.com/en-us/office/use-live-captions-in-a-live-event-1d6778d4-6c65-4189-ab13-e2d77beb9e2a
  • For more information on how to navigate TEAMS, please visit: https://support.microsoft.com/en-us/teams

 

Virtual Conference Instructions for Presenters

Conference Prep

  • Test your technology ahead of time and your set up. Check for the right lighting, angle of your camera, and make sure you have everything you need to present directly in front of you.
    • Please plan to attend one of the presenter prep sessions that is planned for your conference. This quick session will ensure your technology is ready and you will be able to share your presentation on the day of your event.
  • Conference Services will request your presentation ahead of time and save it to the appropriate channel. This will be helpful if there are any tech issues because each participant will have access to the presentation.

 

General Information

  • A TEAM is the overall name of your event. Below the TEAM name on the left-hand side, you will see CHANNELS which serve as each session of your event. The channels are listed in chronological order, please navigate between the channels to find your next session.
  • Presenters please be aware that your participants are navigating between sessions. It’s important to allow for time to switch between sessions and take a bathroom or coffee break. You might want to consider starting your session a few minutes late to catch any late adds.
  • During your presentation, you will be the first one to join the session. The screen will remain black until another person joins your session. Be sure to open your chat so you can monitor it and hit the record session button. The START RECORDING button is found under the three dots at the top navigation bar.
  • At the end of your session, please be sure that all participants have left, end the meeting and close your window.
  • For more information on how to navigate TEAMS, please visit: https://support.microsoft.com/en-us/teams

 

Virtual Conference Instructions for Participants

Joining the virtual conference

  • Participants will join via a link which you will receive in the email you registered for the event:
    • Select Join Microsoft Teams Meetingin your meeting invite to be taken to a page where you can choose to either join on the web or download the desktop app. If you already have the Teams app, the meeting will open there automatically.
    • If you don’t have a Teams account, please enter your full name and email address to join the meeting as a guest. If you do have a Teams account, select Sign in to join with access to the meeting chat and more.
  • If you are not an Ohio University TEAMS user, but use TEAMS at your current position, please log out of TEAMS entirely. When you log back in with your email address you used to register for the conference, you will see Ohio University Guest as a new TEAM on your homepage. Please enter your event through that TEAM.

 

During the conference

  • A TEAM is the overall name of your event. Below the TEAM name on the left-hand side, you will see CHANNELS which serve as each session of your event. The channels are listed in chronological order, please navigate between the channels to find your next session.
  • If you are a participant, please do NOT start any meetings. The presenter of the session will start the meeting.
  • You will navigate between the sessions via the channels listed on the left-hand side of the screen. Simply, click the session you are interested in and then click JOIN which will appear in the middle of the chat.
    • The sessions will appear in chronological order. If pre-registered, please make sure you attend the session you registered for.
    • Each time you join a new session it will open in a new window.
    • Presenters will begin the breakout sessions, please wait until you see a JOIN button to enter the breakout.
  • For you to interact with the presenter, you will use the chat or Q&A function. On the top of your TEAMS screen, you will see this icon, Click this icon to open the chat and ask any questions to the presenters of the session.
  • At the end of each session, please navigate back to your original TEAMS window to select your next session from the channel.
    • We recommend that as each session ends, you completely close out of the session window before joining your next event. Please be sure to not close TEAMS entirely. If this happens, simply log back in.